Development Coordinator

Bioneers seeks a Development Coordinator to support the smooth and seamless integration of organizational fundraising related duties, activities and deadlines. This includes data entry and integrity via Salesforce, donor coordination and tracking year-round, annual fundraising campaigns coordination, conference related donor support, event planning and onsite production, administrative support, sponsorships and in-kind donations processing and coordination, grant proposals, letters of intent and overseeing grant reporting. This position will work with and report to the key Leadership team members who manage Bioneers fundraising functions, and its priorities and goals.

This is a full-time position based in Santa Fe, N.M. or San Francisco, C.A., where Bioneers offices are located.

The ideal candidate will have:

  • Excellent interpersonal skills that supports interaction with potential donors and the general public.
  • Project management skills.
  • Demonstrated experience collaborating with Executive Team leadership in implementing fundraising strategies and plans/metrics to meet fundraising goals.
  • Knowledge of current fundraising best practices.
  • Proficiency in using Salesforce.

Essential Functions

Donor coordination, relationships and tracking

  • Maintain and grow the Monthly Donor program by keeping up-to-date donor records through overseeing data management, monthly recurring charges, following up on declines and renewals.
  • Maintaining the constituent database (Salesforce) through data entry and integrity, coordinating all aspects of stewardship opportunities, gift cycles, from gift receipt to entry to acknowledgement and inform relevant staff members.
  • Data entry, update and correct database records, and prepare and submit weekly reports and other reports as requested.
  • Oversee general administrative duties and provide excellent customer service and communications that support the Development Department stewardship activities including general development email correspondences, telephone calls, processing acknowledgement letters, tax letters, providing fundraising packets and up-to-date information to solicitors (Executive Team, Board of Directors, key staff, etc.), maintaining development systems including Salesforce, data use, reports and analysis.
  • Coordinate high level donor acknowledgement in support to staff holding key relationships, facilitating great relationships with the organization and ensuring ongoing support.
  • Process acknowledgment letters in coordination with the VP of Finance.
  • Ensure all fundraising campaigns and outreach data is entered into Salesforce, provide reports upon request.

Fundraising campaigns coordination

  • Support Development planning and logistics for special events as they arise.
  • Assist with annual fundraising campaigns, conference-centric and across the program’s needs.
  • Coordination of event planning for Kinship Trip.
  • Maintain donor correspondence, registrations, campaign tracking and mailers.

Grant proposals, grant reports, letters of intent and tracking

  • Assists in writing and coordinating grant proposals submissions and letters of intent.
  • Research and identify Major Donors and new grant proposal prospects, and track application deadlines and requirements.
  • Tracking each engagement from start to finish with effective project management.
  • Tracking existing grant reporting and submission deadlines, and update any requirement changes.
  • Tracking proposal priorities and submissions with submissions calendar.
  • Create and update boilerplates for grant reports and grant applications, provide updates and report drafts when needed.

Board Meeting Coordination

  • Support the Executive Director with preparing for the Annual Board meeting, with regards to agenda, meeting documents, and related communications with the Board members.
  • Book the catering, restaurant reservations and other related gatherings during annual Board meeting.
  • Attend and take Board meeting minutes and forward to the Executive Director and VP of Finance for proper communications.
  • Other related duties as requested or needed.

Conference Related:

  • Customer Service Support via Phone Tree: This is one of a selection of positions at Bioneers that is required to and responsible to assist in front-line phone tree answering responding professionally to queries from conference registrants
  • Coordinate all related development events in and around our annual conference including outreach to existing and potential Sponsors and in-kind donation opportunities, event planning, onsite logistics, stage pitch coordination, and on-site VIP event production to ensure impeccable donor experience in support of relationships. Onsite events include VIP lunches, Green Room production and hosting, Friday night reception, Awards Dinner, and post-conference communications with Donors.
  • Outreach and enlisting of sponsors and in-kind donations, implement and carryout sponsorship campaigns.
  • VIP and donor conference production and coordination to include but not limited to conference registration, booking hotel rooms.
  • Coordinating and maintaining communications with donors for the VIP lunches and special events. Work closely with Executive Director to curate the VIP guest lists and send invitations. Prepare check-in VIP lunch list and set up a check-in table at the VIP lunch location at the conference.
  • Stage pitch coordination and donation collection and management of work-exchange volunteers, ensuring all donations are accounted for and delivered to the VP of Finance. Provide Bioneers tote bags to volunteers to gather envelopes in the auditorium.
  • Coordinate delivery of in-kind donations needed for Green Room, conference tents (youth, indigeneity) and hotel catering, and year-around program needs.
  • Coordinate sponsorship processing, search for new leads, reach out to leads to enlist new sponsors, and outreach to standing sponsorship roster for annual enlisting at the conference.
  • Update the sponsorship deck as needed, with the final approval of the Executive Director.

General administrative duties:

  • Maintaining development office supplies and systems, appropriate letterhead, marketing collateral and website copy up-to-date. Support relevant projects as requested.
  • Maintain Development manual and Salesforce training guidelines.

Educational/Training Requirements

Degree/Diploma Obtained  Program of Study Required/Preferred
AA/BS degree Business Administration Preferred but not required
  • 2-4 years of relationship-building fundraising experience with an emphasis on personal solicitation of annual, major and planned gifts.
  • Demonstrated comfort and experience with identifying, cultivating, closing, and stewarding significant gifts.
  • Demonstrated experience collaborating with Executive Team leadership in implementing fundraising strategies and plans/metrics to meet fundraising goals.
  • Strong relationship and public relations
  • Ability to present information concisely and effectively, both verbally and in writing, in various formats
  • Ability to organize and prioritize work, excellent project management skills
  • Excellent interpersonal skills that supports interaction with potential donors and the general public
  • Ability to take direction and feedback and put it into practice
  • Demonstrates creativity in coming up with fundraising opportunities and executing events successfully.
  • Proficiency in using CRM (Salesforce), Microsoft Word and Excel
  • Salesforce Database management preferred but not required
  • Excellent computer and research skills
  • Excellent verbal and written communications skills

Experience Requirements

Years of Experience Type of Experience
Minimum 2 years Experience in a not-for-profit development department with fundraising, marketing, sales, public relations, and annual, corporate or foundation giving.

Decision-Making Authority

In collaboration with the Executive Director, VP of Finance and COO.

Degree of Supervision Received

High. Supervision provided by the Executive Director.

Position Supervised or Directed (titles and approximate numbers)

Volunteers at the Annual Bioneers Conference.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a non-exempt full-time position at 40 hours per week, located in Santa Fe, NM or San Francisco, CA. This position requires evening and weekend work during the organization’s annual conference in October.

Physical requirements                                                                                                                                          

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. At the Annual Conference hours are long and the Development Coordinator will need to be able to get to and from multiple locations on site quickly and may be required to be on their feet for long periods of time.

About Us:

Founded in 1990, Bioneers acts as a fertile hub of social and scientific innovators with practical and visionary solutions for the world’s most pressing environmental and social challenges. Bioneers connects people with solutions and each other to create a revolution from the heart of nature.

Bioneers illuminates the leading edges of transformational change and “the greatest people you’ve never heard of.” Our acclaimed national and local conferences are complemented by media outreach, including our award-winning radio and podcast series, The Bioneers: Revolution From the Heart of Nature. We provide a platform for communities of color, indigenous peoples and women leaders whose voices may seldom be heard elsewhere. Now in its 29th year, the Bioneers conference (c. 3,000 people annually) is a perennial wellspring of cutting-edge content and dynamic, diverse voices that supply the primary source for our public education and media outreach a focal point to build community and collaboration.

As a community of leadership, Bioneers acts as a media amplifier for many respected leaders, a hatchery for young and emerging leaders, and a connection point for engaged citizens dedicated to making a difference. As an interdisciplinary network of networks, we span the arc of the human endeavor to reconcile the interdependence of human and natural systems. Learn more at

Application Process:

Interested applicants should send a cover letter and an updated CV / resume in order to be considered. Please send applications as PDFs or Word attachments. Please include your last name and the position title in the subject line, and send applications to: Human Resources Manager, at

NO AGENCIES or CONSULTANTS or THIRD-PARTY SERVICES or INTERNATIONAL APPLICANTS. No phone calls or email to the office or principal’s, please.

Thank you for your time and consideration! We look forward to hearing from you.

Bioneers // Collective Heritage Institute is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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