Summary: Bioneers is seeking a part-time administrative assistant to work with Cofounder and Everywoman’s Leadership director providing organizational and administrative support on a somewhat variable schedule. Most work can be from home. Anticipated hours are 15-20/week, and candidates need to have:  some administrative or executive assistant experience, a good working knowledge of MS Office software and Macintosh systems, strong organizational and multi-tasking skills, attention to detail, strong communications and relational intelligence and social networking skills.

This position is located in Santa Fe, New Mexico. Qualified candidates will also be considered in the San Francisco, California area.

Reports to: Co-­‐Founder, President and Everywoman’s Leadership Director, Nina Simons

Purpose: To support the President and EL Director in her varied and complex portfolio with efficiency and ease, by providing meticulous scheduling, planning and documenting assistance. Executive administrative work will include the following areas of focus:

• administrative support in weekly scheduling and travel,
• management of media and donor communications,
• program support with CWL administration, conference planning and program outreach.

Primary Areas of Responsibility, Executive Assistant (10hours weekly):

• Booking and coordinating travel needs, preparing detailed itinerary, scheduling appointments related to travel, liaison with executive team about scheduling, anticipate/prepare or request/pack/ship materials needed
• Manage communications and scheduling appointments; assisting with screening, tracking and responding to calls, mail, email
• Manage inquiries and contractual arrangements for speaking engagements
• Create and keep current weekly plan of work priorities
• Mail books, articles, media and gifts to donor and partnership contacts
• Provide administrative, logistical and communication support during the conference
• Track donor communications and development follow-­‐through

Cultivating Women’s Leadership training admin assistance (additional 10 hours weekly)

• Tracking  applications
• Responding to inquiries
• Preparation for trainings (includes prep for participants and facilitators)
• Materials purchase and support
• Follow-­‐up with facilitators and applicants afterward, and prompting survey participation
• Survey Report Summary (tracking testimonials and feedback)

Skills and Experience Required for the Position:

Candidates must have excellent organizational skills, and experience with providing administrative and executive support as well as exceptional written and verbal communications. Successful candidate will be highly detail-­‐oriented and both a team player and self-­‐starter, who enjoys juggling multiple  priorities.

Required  experience:

• Microsoft Office products (Word, Excel, PowerPoint)
• Competent and experienced using Mac computers
• Google docs and Google calendar
• Social Networking skills
• Video/Audio editing experience and Web development a plus

Working  Conditions

• This position will be based in the Bay area with a weekly foray into San Francisco Office with some flex time possible.
• This is a part-­‐time position, at 15-­‐20 hours/week.
• General business hours of availability will be Monday – Friday, 9 am – 5 pm.